How to Share and Edit Your Data Safely
When handling sensitive information it is crucial to share your files in a safe manner. Be sure to only share the data with people who require it. This will reduce the chance that a substantial portion of your data falls into the wrong hands in the case of a breach. Additionally, you should use devices that stop unauthorised editing of files. There are software programs that encrypt files when you and a person are working on an Excel spreadsheet, for instance it protects against accidental or malicious modifications as well as ensures numbers remain precise.
It’s also a good idea to watermark your files that adds a further layer of security and helps you identify who is accessing your files. You can also add a date for expiration to download links, and remove access after a set period. This will prevent employees or hackers without authorization to keep personal data longer than is required by company guidelines. When you no longer require the file, create an instruction manual that instructs your staff on how to delete it numerous times (like shredding the file digitally and degaussing) so that it’s not likely to be resurrected in the future.
Whether it’s research data, student information, or carefully designed spreadsheets and documents the sensitive information stored on your devices is extremely valuable. If you make a mistake, your sensitive data could be thrown out to anyone to exploit, resulting in financial damages or damage to your reputation.
